Consignment sold-unit check before an invoice

Units delivered to a consignment store are not necessarily the units to invoice for the period. Reconcile one consignee, one period and one exact item ID before preparing an invoice.

A quantity preparation aid, not an invoice. Examples use fictional item counts, not money, tax or debt. Entries are calculated on this page without upload or storage; keep your own record before leaving.

Check one item’s quantities

Expected closing = opening + received − reported sold − returned to maker − other documented out. Separately compare recorded closing with expected closing, and proposed invoice units with reported sold units.

Three different quantity outcomes

All numbers are fictional item quantities, not money or real customer records.
PRINT-A: 10 + 5 − 4 − 2 − 0 = 9.
Recorded closing 9 matches, but proposed invoice 5 exceeds reported sold 4 by 1. Resolve the discrepancy.
CERAMIC-B: 6 + 0 − 2 − 0 − 1 = 3.
The other-out unit needs its own record; do not automatically classify it as a sale.
UNIQUE-C: 1 + 0 − 0 − 1 − 0 = 0.
The unit returned to the maker is not a sale.

Download the blank record, worked examples and discrepancy enquiry (TXT)

Boundaries and source checks

Use nonnegative whole-item units. Do not mix weights, packs or different item IDs.
A blank is unknown, not zero. Enter zero only when the record verifies it.
Other outgoing stock needs a separate record. Damage, loss or a return is not automatically a sale or compensation.
Check prior invoices so the same sold units are not billed twice. This tool does not read or reconcile your account.
Use the actual agreement to establish who issues the invoice, its recipient and amounts. This tool does not calculate commission, prices, GST or money owed.

Why delivery and sold units stay separate

The City of Albany’s linked Box Office consignment form describes monthly reporting of sold items followed by a supplier invoice. Its Pharmacy form provides another example from the same institution. These support this preparation task, not a universal gallery contract or a search-volume claim. Sources reviewed 28 October 2026.

City of Albany — Box Office consignment form (PDF)
City of Albany — Pharmacy consignment form (PDF)

Prepare the invoice after verification

After resolving discrepancies, confirm final quantities and amounts against the agreement and prior invoices. Then enter verified details manually in the original invoice tool, review the preview and export. This review is not an invoice, does not transfer automatically and does not send documents or prove payment.

Open Free Invoice Tool

For monetary payout checks, use the separate net-review resource · More invoice review resources